How to plan an office Christmas party in 6 steps


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Follow these simple steps and you'll be well on your merry way to creating a festive event to impress.

Need some ideas for this year’s office Christmas party?

A LIST Guide is here to make your party planning a breeze, with our fail-safe checklist for putting on the event of the year to reward your corporate teams.

Follow these steps and you’ll be full of festive cheer in no time.

1. Decide on the date

First things first, it’s time to pick a date! Fridays in late November and early December will undoubtedly be among the most popular, so consider hosting your Christmas party earlier in the week – you will have a better chance securing the date you want.

Companies that have a typically busy Christmas period may opt for belated celebrations, hosting their event in early January once the festive season has passed.

By deciding on a date and time for your event early on, you’re more likely have more venue options to choose from.

2. Scope out the perfect office Christmas party venue

With your date set, it’s time to start scoping out a Christmas party venue to impress.

Think about how many people will be attending, the style of your event and what types of entertainment you’re going to have, as these factors will help narrow down the list.

You might be overwhelmed with the amount of venues each city has to offer, and this is where A LIST Guide comes in handy!

We have hundreds of Christmas party venues to choose from, from stunning CBD spaces and acclaimed restaurants to regional getaways or a trusty local option.

3. To theme or not to theme

Shake things up this festive season and add a theme to your event.

Get creative and choose a theme that’s out-of-the-box but still easy for your guests to get involved with. ‘Heroes and villains’ or ‘moments in history’ are great themes that give your guests endless options to choose from.

You’ll also have a better chance of people dressing up by allocating themes in groups – for example, choosing a Disney theme and allocating a movie for each group to dress up as.

Go the extra step and style your office christmas party with decorations and props that suit the theme.

4. Choose your entertainment, food and drinks

Food and drinks are without a doubt one of the most important aspects of any event – especially a Christmas soiree.

Work with your venue to create a package that will satisfy your delegates and get creative with the catering, think festive grazing platters, traditional roast turkey or Christmas-themed cocktails.

Once you have the food and beverages sorted, think about incorporating an interactive element to your event that will make for a memorable Christmas party.

Roaming performers or interactive activities like a high-tech photo booth, will give your event an edge, and will help see out the year in a fun and engaging way.

There are a wide variety of entertainment options on A LIST Guide, such as bands, DJs and amusement hire, that will have your guests interacting and celebrating until the event comes to a close.

5. Call in the suppliers

Styling, entertainment, photography and transport can all be outsourced to ensure your event goes off without a hitch.

To explore a huge variety of suppliers in one place, A LIST Guide is your trusty sidekick when planning your office Christmas party.

Why not hire a videographer to capture the event or call in an experienced florist to style the space?

Perhaps you need additional furniture or equipment, external catering services or an AV technician to help bring you event to life. Whatever your event requires, you’ll be able to find a supplier for the job on A LIST Guide!

6. Organise Christmas gifts

Christmas is also a time for recognising and rewarding corporate teams for their hard work over the past 12 months.

Branded merchandise is a popular way to give a little token of appreciation to staff members, but it’s important to give something that your staff will use. Beach towels, stationary packs, tech gadgets or a picnic set are just a few ideas.

If you’re looking for easy gifting solutions or branded gifts for team members, A LIST Guide has a number of gifting and merchandise providers that can assist.

Follow these simple steps and you’ll be well on your way to creating an office Christmas party your team will remember.

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